Meeting planner
When can everyone meet?
Set each person’s working hours and days, then choose a start. Green and gray stay fixed; the outline shows the selected meeting, and the summary explains full or partial coverage.
Choose a meeting time
Select any start on the timeline
The outline will show the full 1 hour meeting, and this summary will report each person’s working-hours coverage.
Base clock · UTC
Monday, 14 September 2026
Times follow UTC’s clock. Each row is shown in that person’s own zone.
People & working hours
Each person keeps their own local schedule.
- UTC · +00:00
- Europe/London · +01:00
- America/New York · -04:00
- Asia/Tokyo · +09:00
Share & add to calendar
The link keeps the cities, date, start time, and meeting length together. Opening Google or Outlook passes the prepared meeting details to that provider.
The bit that breaks recurring calls
Most planners answer the easy question: what is 3pm here over there, today. That answer has a shelf life. Pick a weekly call and the arithmetic changes up to four times a year, because the two cities do not change their clocks on the same weekend, and in different hemispheres they move in opposite directions.
So once you choose a time, this page projects it forward a year and lists the dates where somebody's local time changes. Those are the weeks a standing invite silently lands at 7am for one person, or after dinner for another.
Questions
Common questions
What counts as an overlap here?
The person rows show configured working hours, not calendar free/busy data, and they never change with meeting length. Click any point to choose a start: green means working hours, gray means outside working hours, and the outline shows the selected meeting. The summary reports each person's full, partial or zero coverage.
Why does daylight saving matter for a recurring meeting?
Countries move their clocks on different weekends and in opposite directions between hemispheres, so a call fixed at one city's 9am drifts several times a year rather than twice. Between the northern spring change and the southern autumn change there is a period of a few weeks where the gap between, say, London and Sydney is different from the rest of the year.
My colleague is in a country with no daylight saving. Are they safe?
No, and this is the part that catches teams out. If the meeting is pinned to a city that changes its clocks, then everyone else moves relative to it. Tokyo, Kolkata, Singapore and Brisbane have no daylight saving at all, yet a meeting anchored to London will still arrive an hour earlier or later for them twice a year.
How do I share the result?
Copy the link. It carries every person, their hours, the base city and the chosen time, so whoever opens it sees exactly your scenario and can adjust their own row. There is also a plain-text block formatted for pasting into a calendar invite.
Do the cities carry over from the world clock?
Yes. Both views read the same list out of the address bar, so moving between the clock and the planner never asks you to type your cities a second time.